Office and Finance Administrator

• Overseeing all Back of House operations, including office administration, facilities management, and coordination of support services (e.g., IT, HR liaison, and supplies).
• Managing day-to-day office activities, ensuring a well-organised and professional working environment for staff and visitors.
• Coordinating travel arrangements, meetings, and events as required for project teams and management.
  
• Maintaining accurate records, filing systems, and databases to support operational efficiency.
• Preparing and submitting Monthly Project Status Reports (MPSR) in line with Gleeds’ standards and client requirements, ensuring timely and accurate data.
• Processing invoices, expense claims, and petty cash transactions, ensuring compliance with internal policies and local regulations.
• Assisting in basic financial tracking and reporting, including budget monitoring and cost reconciliation for projects or office expenses.
• Liaising with the finance team to ensure accurate documentation and resolution of discrepancies.
• Accountable for administration of employee benefits and liaison with the Payroll team to ensure accuracy of employee pay and benefits administration.
• Supporting project teams with administrative tasks, such as document preparation, scheduling, and communication with stakeholders.
• Acting as a point of contact for internal and external queries related to office operations and basic financial matters.
• Assisting in other assignment as instructed by the Country Director.

Who we’re looking for:

• Native or bilingual in Romanian, fluent in English
• Proven experience in office administration or a similar support role, ideally within a construction, consultancy, or project-driven environment.
• Basic financial administration skills, including experience with invoicing, expense processing, or reporting (e.g., MPSR or similar).
• Strong written and verbal communication skills
• Excellent organisational and time management skills
• Great interpersonal skills
• Friendly, service-oriented personality
• Problem-solving and basic troubleshooting skills
• Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to prioritise and handle multiple tasks

A world of opportunity

Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people – colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.

With over 75 offices across the globe, you’ll become part of a truly global team that isn’t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we’re committed to the success of our people, clients and communities – giving everyone a safer and more sustainable place to live, work and thrive.

Our values underpin what we stand for and how we work:

• Professionalism with personality
• Excellence with humility
• Innovation with agility

We’re an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status or gender.

We recognise the importance of work/life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.