Personal Assistant

Position: Personal Assistant

Location: Bangalore

About the Role

We are seeking a highly capable, proactive, and technology-oriented Personal Assistant to provide comprehensive administrative and operational support to our AI and Digital team. This is more than a traditional administrative role — you will be part of a forward-thinking team working at the forefront of artificial intelligence and digital transformation.

Reporting directly to the Head of AI and the ideal candidate will possess a strong interest in emerging technologies, and the ability to work independently while maintaining a collaborative and professional approach.

Key Responsibilities

• Manage email inboxes and respond to correspondence on behalf of the team, ensuring timely and professional communication.
• Coordinate and manage calendars, scheduling meetings, calls, and appointments across multiple time zones.
• Organize meetings, workshops, and webinars, including agenda preparation, resource booking, material circulation, and action tracking.
• Perform accurate and timely data entry, maintaining databases, spreadsheets, and internal systems.
• Provide clients, partners, and stakeholders with clear and accurate information regarding products and services.
• Support bid and proposal processes by assisting with document preparation, formatting, and collation of supporting materials.
• Handle general administrative responsibilities including document management, filing, and record keeping.
• Take direction from the Head of AI while proactively anticipating and addressing the needs of the wider team.

Essential Requirements:

• Excellent written and spoken English communication skills (mandatory).
• Proven experience in a Personal Assistant, Executive Assistant, or senior administrative role, preferably supporting senior leadership.
• Strong proficiency in AI tools and platforms such as ChatGPT, Claude, Copilot, or similar technologies.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities effectively.
• Proactive, self-driven, and capable of anticipating requirements and taking initiative.
• Comfortable working closely with senior stakeholders, including the Head of AI.
• Strong interest in artificial intelligence and its evolving role in the workplace.
• Proficiency in Microsoft Office and project management/productivity tools.
• Strong interpersonal skills with the ability to communicate professionally at all levels.

Qualifications & Preferred Skills:

• Bachelor’s Degree in Business Administration, Management, Information Technology, or a related discipline.
• 5–6 years of relevant work experience in a similar role.
• Certification in AI tools, Digital Transformation, or Project Management will be an added advantage.
• Foundational understanding of AI concepts and emerging trends in the AI landscape.
• Experience supporting technical or technology-focused teams.
• Familiarity with bid management and proposal development processes.
• Experience coordinating workshops, webinars, or corporate events.
• Working knowledge of collaboration and productivity platforms such as Notion, Evernote, Trello, Asana, or equivalent tools.