Project and Document Management Assistant

• Supporting Business Unit Directors in delivering business objectives.
• Positively engaging with customers and developing, growing and maintaining customer relationships.
• Assisting in the preparation, chairing and recording of minutes for project site meetings.
• Attending and monitoring the general contractor´s technical coordination meetings and escalating any issues arising.
• Assisting in the preparation of a project execution plan that identifies key processes and the roles and responsibilities of the project team, the contractor and specialist sub-contractors and suppliers.
• Assisting in the management of the change management process by liaising with the client's team, PM team and contractors in clarifying all necessary scope, justification and technical details.
• Managing information and technical documentation, including document storing, filing and archiving, verification and checking for standards compliance, database maintenance and updates.
• Contributing to the development and regular update of the project risk register, assisting in the management of risk workshops.
• Monitoring the performance of the consultant team, contractor and vendors.
• Undertaking regular site walks and inspections.
• Reviewing the general contractor's construction plan, site logistics plan, health & safety plan and quality plan prior to construction start.
• Participating in value engineering exercises and supporting the delivery of related optioneering and/or feasibility studies.
• Checking the safety policy and processes prepared by the contractor.
• Assisting in the implementation of a handover plan or other management tools. 
• Advising directors promptly of any issues that have arisen, or may arise, on projects; in particular those that might impact on Gleeds' professional indemnity (PI) insurance.
  

As a Gleeds team member, you will have access to:

• Opportunities to develop and grow your career
• Employee Assistance Programme

Qualifications